News Administrative Assistant
Needham, MA
Description
WCVB is seeking a News Administrative Assistant to support the News Director and other newsroom personnel in meeting the administrative and operational needs of the News Department. You are a key member of the news team with a wide range of responsibilities, including employee onboarding, arranging travel, and event planning. You will also serves as a liaison to other Station departments. The ideal candidate must possess excellent communication skills and the ability to react quickly and calmly under pressure. Being highly organized is a must for anyone applying for this position. Trustworthiness is also a key trait as this individual will be exposed to highly confidential information.
Responsibilities:
Assist the News Director with administrative support for the station's daily operations including but not limited to the following:
- Take part in recruiting and onboarding new hires, including interns; provide training for new hires in various systems including ADP, Concur and Humanity
- Screen viewer emails, comment line, and phone calls
- Enthusiastically communicate various station and companywide opportunities and initiatives
- Act as liaison between News Department and all other WCVB-TV departments
- Assist newsroom supervisors with weekly ADP timecard approvals and submissions
- Review and distribute electronic schedules as necessary
- Make travel arrangements and prepare expense reports for news managers
- Process tax information and invoices related to vendors, including on-air contributors
- Oversee scheduling of news planning meetings
- Oversee ordering and delivery of office supplies for News Department
- Provide administrative support when needed to other departments and station-wide projects
Qualifications Requirements:
- Maintain confidentiality in all aspects of the position
- Be a strong team player, take initiative, and be an enthusiastic go-to person
- Excellent communication and interpersonal skills
- Must be detail-oriented, a quick learner, and a self-starter
- Must be organized and able to multitask
- Maintain a professional and positive attitude
Job posted by an EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.